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(Updated 11/20/2025)

Sample Letter

Requesting an IEP Meeting  

 

As stated in the Procedural Safeguards Manual for Parents, parents/guardians of a child with a disability have the right to request an Individualized Education Program (IEP) meeting at a mutually agreed upon time.

This letter is meant to help families request a meeting to talk about concerns with their child's IEP. Make sure to change the details to fit your child's situation before you send it to the Special Education Teacher, General Education Teacher, Principal, Special Education Director, or Superintendent. Don't forget to keep a copy for yourself and note the date you sent it.

 

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Dear ___________:  I am the parent of (student’s full name), who is a (year) grade student in (district name) School District. I am formally requesting an IEP meeting.   

I am making this request because… (Include a brief description of specific reasons you want the IEP meeting to be held, what you would like to have happen or what you would like to see changed.)   

Thank you in advance for your attention and response to my meeting request. I look forward to hearing from you about scheduling an IEP meeting for (my child’s name).

I can be reached during daytime hours at (phone number) or at the email address listed below. 

Sincerely, 

(Your name, address and email) 

cc: your child’s teacher, and other staff 
(The “cc:” indicates that you are sending a copy of the letter to the other individuals listed.)